[Council] URGENT: Tax reports
Annika Alex
annika.alex at gen-europe.org
Fri Oct 18 13:00:38 CEST 2024
Dear all,
I didn't proceed on this matter as I didn't hear back from you. In this
situation I need you to tell me how to proceed or if you agree with the
proposal from last week.
Was a message sent to Armin? Do we still want to try something there? Do
you want me to write the mail to the German tax office?
Thank you,
Annika
<http://www.gen-europe.org> Annika Alex /(she/her)/
/Financial Administration/
Working days: Mon, Fri
+49 159 021 487 55 <tel:+49 159 021 487 55>
finances at gen-europe.org <mailto:finances at gen-europe.org>
https://gen-europe.org <https://gen-europe.org> /geneurope
<https://www.facebook.com/geneurope/> @GENEurope
<https://twitter.com/GENEurope>
Before printing this message make sure it is essential. Protecting the
environment is within our reach.
This email may contain confidential and / or privileged information of
GEN Europe. If you are not the intended recipient or have received this
email in error, please notify the sender immediately and delete this
email, as well as any attachment of your system. Any unauthorized copy,
disclosure or distribution of the information contained in this email is
prohibited.
On 11.10.24 14:07, Annika Alex wrote:
>
> Dear all,
>
> I had a call with my dad and he advised the following:
>
> To be very honest with the German tax office:
>
> * That the data from Lexware got lost but we have the receipts and
> bank account statements to reconstruct
> * That we don't have a tax advisor but still looking for one - at
> least from 2025 onwards
> * And ask what would be there deadline (e.g. 6 months)
> * how to deal with not having a charity status and receiving
> donations and wanting to give donation receipts
>
> My dad also informed me that the finance office is obligated to
> support with getting paperwork in order.
>
> If you agree with this I'd *send a mail to the tax office on Tuesday*,
> attaching the PDFs I got from Armin that confirm him submitting
> reports last year. I'd be available via phone for them as well. Once I
> got clarity on the deadline from them I'd let you know if we need to
> outsource the reconstruction or not.
>
> My dad is also fine with me being home and doing it together with him.
> He's happy just to have me home for a little bit more and not asking
> for money. He's also got someone who's doing the bookkeeping for a
> local charity he might be able to ask for support too.
>
> Thank you for taking the time,
> Annika
>
>
> <http://www.gen-europe.org> Annika Alex /(she/her)/
> /Financial Administration/
> Working days: Mon, Fri
> +49 159 021 487 55 <tel:+49 159 021 487 55>
> finances at gen-europe.org <mailto:finances at gen-europe.org>
> https://gen-europe.org <https://gen-europe.org> /geneurope
> <https://www.facebook.com/geneurope/> @GENEurope
> <https://twitter.com/GENEurope>
>
> Before printing this message make sure it is essential. Protecting the
> environment is within our reach.
> This email may contain confidential and / or privileged information of
> GEN Europe. If you are not the intended recipient or have received
> this email in error, please notify the sender immediately and delete
> this email, as well as any attachment of your system. Any unauthorized
> copy, disclosure or distribution of the information contained in this
> email is prohibited.
>
> On 11.10.24 08:49, Manja Vrenko wrote:
>>
>> This is how I would proceed:
>>
>> Tell Armin that if he doesn't provide data by Wednesday 16th, we will
>> go to the police. It would be good if the message comes from a
>> council member, so he will understand that this is serious.
>>
>> Call the tax office, and explain the situation. Tell them, that
>> during the handover the data got lost and ask for time to reconstruct
>> everything. Ask a reliable timeline e.g. 6 months or so. I think it
>> is better to be one step before them, and not waiting for them to call.
>>
>> But maybe you @Annika have different experience with tax authorities
>> in Germany. So you decide if this makes sense or not. In Slovenia we
>> have a mechanism that is called self-declaration (when an legal
>> entity discovers that there were mistakes in submited tax reports)
>> and tax office gives them time to put the paperwork in order.
>>
>> If we have paper archive, we can maybe outsource the reconstruction
>> of data as you may not have time to do it alongside the ongoing
>> tasks? Please think of that, and commit to what you can handle
>> within your current life situation rather then take on a burden
>> heavier than you can carry. If we outsource, do you know someone who
>> can do it?
>>
>> A note to the council: The staff proposes to pay Annika the real
>> working hours not the 30 hours in the contract, as she is dealing
>> with much more then anticipated. In original plan we would pay Axiom
>> service, which we so far haven't engage as we don't have data to show
>> them. So the budget is available. I hope this can be consented to.
>> (I wanted to bring it to the council meeting but as we are online and
>> the meeting is being postponed I am bringing it here).
>>
>> Best wishes, Manja
>>
>>
>> On 10. 10. 2024 19:09, Annika Alex wrote:
>>>
>>> Hi Jake,
>>>
>>> thanks for the reply. Thomas wrote me on Tuesday afternoon that he
>>> would be going this afternoon but I haven't heard from him yet. Once
>>> I got a reply I'll let you know. And I'd say that if matters aren't
>>> cleared we'll have to involve police as the situation is bad and I
>>> hope that the German tax office is going to be forgiving as the
>>> reports to renew the charity status should have been done in 2022
>>> and supposedly Armin wanted to do it (see attachment with translation).
>>>
>>> I've had a good call with Manja (put her in CC, forgot with the
>>> first mail) and I'm trying to detach myself from feeling responsible
>>> - which is hard as I love GEN Europe and I don't want to cause more
>>> trouble or do a bigger mess as I'm doing things currently as if we
>>> had a charity status...
>>>
>>> I'll try to get the documents together needed for the renewal and
>>> hope to have good news about the last bits of data as well.
>>>
>>> In love,
>>> Annika
>>>
>>> <http://www.gen-europe.org> Annika Alex /(she/her)/
>>> /Financial Administration/
>>> Working days: Mon, Fri
>>> +49 159 021 487 55 <tel:+49 159 021 487 55>
>>> finances at gen-europe.org <mailto:finances at gen-europe.org>
>>> https://gen-europe.org <https://gen-europe.org> /geneurope
>>> <https://www.facebook.com/geneurope/> @GENEurope
>>> <https://twitter.com/GENEurope>
>>>
>>> Before printing this message make sure it is essential. Protecting
>>> the environment is within our reach.
>>> This email may contain confidential and / or privileged information
>>> of GEN Europe. If you are not the intended recipient or have
>>> received this email in error, please notify the sender immediately
>>> and delete this email, as well as any attachment of your system. Any
>>> unauthorized copy, disclosure or distribution of the information
>>> contained in this email is prohibited.
>>>
>>> On 10.10.24 16:18, Jake Jay-Lewin wrote:
>>>> Hi Annika,
>>>>
>>>> Ach, it's so frustrating that you're having to still be dealing
>>>> with such a mess rather than focusing on building something new. I
>>>> really feel for you. It's never fun for the heart to be in the
>>>> position of chasing someone down in the way that you are. Thank you
>>>> for your perseverance, and for your transparency (in your recent
>>>> Rocket Chat post).
>>>>
>>>> Regarding the contents of this email, it's currently the 10th of
>>>> October. Did anything come from this? If yes, yay!, if not, does a
>>>> decision need to be made on the police front immediately? I have to
>>>> admit, I have lost track a bit of the timelines we're working with
>>>> as they keep shifting due to Armin's extreme avoidance.
>>>>
>>>> In community,
>>>> Jake
>>>> _______________________________
>>>> Jake Jay-Lewin
>>>> GEN Europe Council Member / Board of Trustees
>>>> gen-europe.org <https://gen-europe.org/> - +44(0)7769896350
>>>>
>>>>
>>>> On Mon, 30 Sept 2024 at 21:42, Annika Alex
>>>> <annika.alex at gen-europe.org> wrote:
>>>>
>>>> Dear Council,
>>>>
>>>> see below the message I've sent to Armin and Thomas as I
>>>> haven't heard from him today. I'd hope that I'll have it sorted
>>>> before October 10th but I don't know.
>>>>
>>>> If you want me to get the police involved let me know.
>>>>
>>>> I've also written to Gerhard about the financial audit and the
>>>> intention to have an extraordinary GA in December. It seems
>>>> that he wants to meet in person in November but I didn't plan
>>>> to return back until the 23rd of November to Germany. I'll
>>>> check in with him and see what's his concrete wish.
>>>>
>>>> In love,
>>>> Annika
>>>>
>>>>
>>>>
>>>> -------- Forwarded Message --------
>>>> Subject: Lexware Export und Ordnerabholung
>>>> Date: Mon, 30 Sep 2024 21:37:23 +0100
>>>> From: Annika Alex <annika.alex at gen-europe.org>
>>>> <mailto:annika.alex at gen-europe.org>
>>>> To: Armin Olunczek <olunczek at posteo.de>
>>>> <mailto:olunczek at posteo.de>, Armin <armin at posteo.de>
>>>> <mailto:armin at posteo.de>
>>>> CC: Thomas Heuser <thomas.heuser at posteo.de>
>>>> <mailto:thomas.heuser at posteo.de>
>>>>
>>>>
>>>>
>>>> Hallo Armin,
>>>>
>>>> ich hatte damit gerechnet, dass ich heute von dir höre -
>>>> zumindest mit einer Erklärung, warum ich weiterhin den
>>>> bereinigten Jahresabschluss 2019 sowie die Jahresabschlüsse
>>>> 2020 bis 2023 nicht habe.
>>>>
>>>> Da die Kommunikation sehr schwierig war und ich gefühlt von
>>>> Irland aus dir nicht genug Unterstützung anbieten kann, habe
>>>> ich Thomas Heuser gefragt, ob er persönlich bei dir
>>>> vorbeikommen könnte, um Lexware-Export und Ordnerabholung fürs
>>>> Jahr 2023 machen zu können.
>>>>
>>>> Entsprechend hier nun eine Mail an euch beide, damit diese Idee
>>>> weiter verfolgt werden kann. Es könnte ja auch am 10.10.
>>>> passieren, wenn das der Termin ist, an dem du Zeit für ein
>>>> Treffen mit mir gehabt hättest.
>>>>
>>>> Liebe Grüße,
>>>> Annika
>>>>
>>>>
>>>> --
>>>> <http://www.gen-europe.org> Annika Alex /(she/her)/
>>>> /Financial Administration/
>>>> Working days: Mon, Fri
>>>> +49 159 021 487 55 <tel:+49%20159%20021%20487%2055>
>>>> finances at gen-europe.org <mailto:finances at gen-europe.org>
>>>> https://gen-europe.org <https://gen-europe.org> /geneurope
>>>> <https://www.facebook.com/geneurope/> @GENEurope
>>>> <https://twitter.com/GENEurope>
>>>>
>>>> Before printing this message make sure it is essential.
>>>> Protecting the environment is within our reach.
>>>> This email may contain confidential and / or privileged
>>>> information of GEN Europe. If you are not the intended
>>>> recipient or have received this email in error, please notify
>>>> the sender immediately and delete this email, as well as any
>>>> attachment of your system. Any unauthorized copy, disclosure or
>>>> distribution of the information contained in this email is
>>>> prohibited.
>>>>
>>>> --
>>>> Council mailing list
>>>> Council at gen-europe.org
>>>> https://lists.gen-europe.org/mailman/listinfo/council
>>>>
>>
>> <https://www.avast.com/sig-email?utm_medium=email&utm_source=link&utm_campaign=sig-email&utm_content=emailclient>
>> Brez virusov.www.avast.com
>> <https://www.avast.com/sig-email?utm_medium=email&utm_source=link&utm_campaign=sig-email&utm_content=emailclient>
>>
>>
>> <#DAB4FAD8-2DD7-40BB-A1B8-4E2AA1F9FDF2>
-------------- next part --------------
An HTML attachment was scrubbed...
URL: <http://lists.gen-europe.org/pipermail/council/attachments/20241018/e6b444a2/attachment-0001.htm>
More information about the Council
mailing list